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Finance

The City of Ruidoso Downs Purchasing Department is responsible for the procurement of all items required to operate and maintain City departments and projects. The Purchasing Department is responsible for procuring necessary items/services at the best value, optimum delivery, and total quality to meet the requirements of the requisitioning Departments. This is accomplished primarily through competitive quotes, formal bids, or proposals in accordance with the purchasing procedure and the legal requirements outlined in the State of New Mexico Procurement Code.

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OFFICIALS

Mary Castaneda - Finance Director/CPO
T: (575)378-4422    Ext. 1020                                     

E: mcastaneda@ruidosodowns.us

Sharon Herrera - Finance Clerk
T: (575)378-4422    Ext. 1023

Esherrera@ruidosodowns.us

Nancy Gutierrez - Utility Clerk/Administrative Assistant
T: (575)378-4422   Ext. 1028
E: ngutierrez@ruidosodowns.us

PROCUREMENT INFORMATION
NM State Purchasing GSD

NMSA and NMAC Laws for Travel and Per Diem
NMSA
NMAC


WRITTEN QUOTATION

Removal of Leaking Skylight Panels, Replacement of Weather Strips on All Seal Plates, Reinstall Skylights, Caulk Sides & Bottoms, and Clean-out Weep Holes on Channels. SEE COMPLETE INFO HERE.

RECENT INVITATIONS FOR BIDS (IFB)

RECENT REQUESTS FOR PROPOSALS (RFP)
View Purchasing Archive

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REPORTS

2024 Monthly Financial Report To City Council
Finance Report - January 2024
Finance Report - February 2024
Finance Report - March 2024

2024 Quarterly Reports to City Council
1st Quarter Report FY 2024
2nd Quarter Report FY 2024
3rd Quarter Report FY 2024

2023 Quarterly Reports to City Council
1st Quarter Report FY 2023
2nd Quarter Report FY 2023
3rd Quarter Report FY 2023
4th Quarter Report FY 2023


Final Budget Report
FY 2021
FY 2022
FY 2023
FY 2024


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AUDIT REPORTS
2020 
2021 
2022 

Accounts Payable
Vendors must provide both federal and state tax identification numbers to perform services for the City. Please contact the Finance Director and/or Assistant Finance Clerk personnel for assistance. Vendor ID numbers must be established prior to the submission of invoices.
All invoices submitted must include the following:

  • Date of services or purchase of goods
  • Vendor name and mailing address
  • Current W-9, annually
  • Description of goods or services
  • Total amount due

The City is exempt from sales tax on tangible goods with the exception of construction items. Sales tax will be paid on labor, services, and construction items. If an invoice includes a sales tax on parts or goods, it will be deducted from the disbursement. Please contact the Finance Director and/or Assistant Finance Clerk if you need a Non-Taxable Transaction Certificate.